An account is a six-digit code used to record actual expenses, revenues and balance sheet items (e.g., cash, fund balance, etc.). SU’s account structure is based on the State of Maryland’s structure, which groups revenues and expenses into similar categories.
Accounts – Revenues
Revenues are categorized as follows:
Tuition and Fees (8343xx)
Federal and State Appropriations (847xxx)
Federal Grants (848xxx)
State Grants (8583xx)
Non-Governmental Grants (8649xx)
Sales of Educational Activities (8667xx)
Auxiliary Enterprises (8679xx)
Investment Income (87xxxx)
Agency Funds (89xxxx)
Accounts - Expenses
The State groups expenses into 14 categories as follows:
Object 01 - Salaries and Wages (PIN/Regular Salaries and Benefits)
Object 02 - Technical and Special Fees (All Contractual Salaries/Benefits, Honoraria)
Object 03 – Communications (Postage, Telecommunications)
Object 04 - Travel
Object 05 – WE DO NOT USE
Object 06 - Fuel & Utilities (only 151290 and Auxiliary Depts)
Object 07 - Motor Vehicle Operation and Maintenance (only 155250 & 300015 should use)
Object 08 - Contractual Services (Maintenance, IT, Professional, etc.)
Object 09 - Supplies and Materials
Object 10 - "Replacement" Equipment
Object 11 - "Additional" Equipment
Object 12 - Grants, Subsidies and Contributions (Educational grants, Fellowships)
Object 13 - Fixed Charges (Dues, Subscriptions, Licenses)
Object 14 - Land & Structures (Large Dollar Projects -Physical Plant, Auxiliary, Plant Fund Depts.)
SU creates its expense accounts based on those State objects. For example, all PIN Employee expenses have “01xxxx” account numbers; all travel expenses have “04xxxx” accounts, etc.
In addition, we use account numbers to budget expenses. We use four different budget pools as follows:
010001 - Salaries and Wages (PIN/Regular Salaries and Benefits)
020001 - Technical and Special Fees (All Contractual Salaries and Benefits are included)
030001 - Operating Expenditures (Objects 03 – 13)
140001 - Land & Structures (Only Physical Plant, Auxiliary and Plant Fund Depts.)
As expenses are recorded, they totals roll up to the aforementioned budget pools. For example, all “01xxxx” expense accounts roll up to the 010001 (“01”) budget pool; all “02xxxx” expense accounts roll up to the 020001 (“02”) budget pool; all “03xxxx” to “13xxxx” expense accounts roll up to the 030001 (“03”) budget pool; and all “14xxxx” expense accounts roll up to the 140001 (“14”) budget pool.