Position Analysis and Reclassification

Salisbury University is committed to making thoughtful, transparent, and strategic staffing decisions that align with our mission, budget, and workforce needs. The current process requires a position analysis to be conducted by Human Resources prior to a reclassification.

Position Analysis: This process meant to study position information for substantial change in primary job function. The analysis occurs prior to reclassification or recruitment of a new position and at other times as needed.

Reclassification: In accordance with the USM BOR Policy VII-9.70, reclassification occurs after a position analysis has occurred and it is determined that:

  1. Significant and substantial changes have evolved in the position’s primary duties that are crucial to the mission and/or organizational effectiveness of the University.
  2. Structured changes have been made to the position’s duties and responsibilities that were unforeseen at the time the employee accepted the position and are crucial to the mission and/or organizational effectiveness of the University.

Note: Changes in the volume of work or the performance of an individual are not justification for a reclassification.

Additional reclassification eligibility is listed below:

  • Reclassification requests will not be considered if a position analysis or reclass has been completed within the past twelve (12) months unless duties have significantly changed.
  • SU reserves the right to suspend or deny requests for fiscal reasons with advance notice.
  • Back pay for any approved reclassifications is limited to 6 months when applicable.
  • Employees currently in their probationary period are not eligible for reclassification.
  • Eligible employees must already be performing the changes in job function for a minimum of 90 days.
  • Employees may challenge the denial of a reclassification request through the grievance process.

Special Considerations for Grant-Funded Reclassifications

  • Must document that the position is substantially different from similar roles.
  • Duties funded by the grant must be newly created for the role and not previously performed in it.
  • Classification must be reviewed at the end of the grant (3 years or as applicable) to ensure validity; reclassification or adjustment will occur if necessary.

Tracking & Transparency

  • All decisions are logged in a central tracker.
  • Quarterly summaries will identify trends, resource needs, and gaps.