Procard Purchase Documentation

Workday has simplified the record keeping process for Pcard holders. All logging, record keeping, receiving and monthly verifications are now done via Workday.
Please note: Central Receiving or embedded receivers will do all receiving for items delivered accordingly. Desk top deliveries are excluded from this.

Record Keeping

• Complete WD verifications on line as notified, in a timely manner.
• Include Reference number and Vendor name in the “Line item description”
• Attach documentation – Quotes, Receipts, Credits, etc. for auditing purposes

End of Month Review

• A monthly statement and WD generated logs will be sent to cardholder via Adobe Acrobat Sign each month shortly after it ends. Please sign and return.
• This becomes your monthly record.

Procurement Compliance Check

Each transaction will be reviewed for compliance as posted in the General ProCard Information Page. Questionable or prohibited charges will be tracked and questioned. Violations could result in the loss of buying privileges.

*For additional questions, please reach out to anyone on the Procurement Team.